Gilliam County Clerk Office
The Gilliam County Clerk is Ellen Wagenaar. The listed deputy is Kim O'Connell, whose county email is kim.oconnell@gilliamcountyor.gov. The office is in Room 200 at the courthouse in Condon and keeps hours that differ from Gilliam Circuit Court hours. The Clerk page is clear about one key limit: the County Clerk is not part of the Oregon State Circuit Court System.
That limit shapes every Gilliam County Clerk search. Marriage, county records, notary service, elections, e-recording, and County Court records belong with the Clerk. Circuit Court case records, divorce case files, criminal case registers, jury matters, and name changes belong with Gilliam County Circuit Court. Justice Court traffic, game, misdemeanor, small claims, landlord-tenant, and Condon or Arlington municipal ordinance matters go to Justice Court.
Gilliam County Clerk
Clerk: Ellen Wagenaar
221 S. Oregon Street, Room 200
Condon, OR 97823
541-351-9490
Deputy Clerk: Kim O'Connell, kim.oconnell@gilliamcountyor.gov
Monday-Thursday 8:00 a.m.-5:00 p.m.; Friday 8:00 a.m.-3:00 p.m.; closed noon-1:00 p.m.
Gilliam Clerk Duties
The Clerk's duties cover a broad set of county records and local services. Gilliam County lists elections, voter registration, County Court records and files, important court-related materials, adoption record indexing and permanent filing, Board of Equalization clerk work, survey filing indexes, law library fund administration, marriage licensing, and death-filing registrar work before submission to Vital Statistics.
- Marriage license issuance, solemnization, indexing, and permanent filing.
- County Court records and files, including permanent county record custody.
- Adoption record indexing and permanent filing, subject to access limits.
- Survey filing indexes, voter registration, election administration, and Board of Equalization clerk duties.
- Free notary services, with walk-ins welcome according to the Clerk page.
- Law library fund administration and death-filing registrar duties before state submission.
For court case searches, the Clerk page gives direct referrals. Gilliam County Circuit Court is reached at 541-256-1008, Monday through Friday, 1:00 p.m. to 4:00 p.m. Gilliam County Justice Court is reached at 541-454-2923, Monday through Friday, 8:30 a.m. to 4:30 p.m.
Request Certified Clerk Copies
Certified copies from the Gilliam County Clerk are most clearly documented for marriage records. The marriage and domestic partnership page says certified marriage copies may be requested in writing or by phone, and the first certified copy is free. Additional certified copies are listed at ten dollars each. Other certified county records should be confirmed with the Clerk before submitting payment.
- Identify the record type first. Marriage, county records, and Clerk-held indexes are different from Circuit Court files.
- Gather names, dates, certificate or volume details if known, and the number of copies needed.
- Contact the Clerk by phone or written request to confirm whether the office holds the record and what fee applies.
- Use the Clerk's instruction for pickup, mail, or another approved delivery method.
For divorce judgments or court case documents, use Gilliam County Circuit Court instead of the Clerk. For Justice Court traffic or misdemeanor records, use Justice Court. This routing saves time because the Clerk does not operate a court case document portal.
Gilliam Request Fields
Gilliam County's public records policy says requests for county records in county custody must be written on the county-prescribed form and sent to the designated person for the office or department that has the record. The captured research does not show every field on that form, so a request should include enough detail for staff to route and identify the file without guessing.
| Field | Needed? | Notes |
|---|---|---|
| Requester name and contact | Yes | Needed so the office can respond or clarify the request. |
| Record type | Yes | Marriage, county record, election record, survey index, public record, or other category. |
| Names on record | Yes when known | Use full names and prior names if relevant. |
| Date range | Recommended | Helpful for older county files and historical indexes. |
| Copy type | Recommended | State whether a plain copy, certified copy, inspection, or index lookup is requested. |
| Delivery method | Recommended | Ask whether pickup, mail, email, or another route is available. |
Gilliam County Clerk Fees
The research file provides several fee and channel details for Clerk services. Not every Clerk copy or filing fee was captured, so record-specific fees should be checked with the office before sending payment. E-recording vendor costs may also be set by the vendor, not by a public fee table on the Clerk page.
| Item | Amount or channel |
|---|---|
| Certified marriage copy | First certified copy free; additional certified copies $10.00. |
| Domestic partnership county payment | $50.00 submitted to the Clerk. |
| Notary service | No charge; walk-ins welcome. |
| E-recording | Available through listed vendor services. |
| Other county records | Confirm current copy or certification cost with the Clerk. |
Marriage And County Forms
The strongest form guidance in the research concerns marriage licenses and domestic partnerships. For marriage licenses, Gilliam County says a public computer is available in the Clerk's Office and both applicants must come to the office to fill out the application and pay the fee. After the ceremony, the officiant must sign and return the issued license to the Clerk within five working days.
Domestic partnership registration follows a different route. Applicants use the Oregon Registered Domestic Partnership portal, do not sign until before a notary, sign before the notary, and then bring the completed form and the county payment to the Clerk. Gilliam County notes that notary services are available at the courthouse at no charge.
- Marriage licenses and domestic partnerships for in-person marriage and domestic partnership instructions.
- Gilliam County records inventory for historical marriage and county record series.
- Gilliam public records request policy for written county public-record requests.
E-Recording And Routing
The Clerk page lists e-recording vendors for recording work, including E-Recording Partners, CSC Global, Hopdox, Indecomm, Simplifile, and Value Check. Those services are for recording instruments such as deeds and similar county records. They are not a court docket search system and should not be used to look up a Gilliam County criminal, civil, traffic, probate, or divorce case.
When the record is not a Clerk record, route it to the correct office. Circuit Court handles state trial court records and uses OJD access channels. Justice Court handles traffic, game, misdemeanor, violation, small claims, landlord-tenant, and Condon or Arlington municipal ordinance matters. Sheriff's records requests go to the Sheriff's Office, attention Chris Fitzsimmons, while non-departmental county records go to County Court, attention Anja Mundy.
The Clerk's historical role still matters for older county research. The Oregon Secretary of State inventory identifies Gilliam County marriage records from 1885 and describes marriage applications, certificates, licenses, and indexes with details such as names, residences, officiant, filing date, volume and page, certificate number, date and place of marriage, witnesses, and county official signatures. Those details are different from a court case register, so a historical family-record request should use Clerk and archive channels before assuming the file is in Circuit Court.
Note: The County Clerk is a key record office, but it is not the Oregon circuit court clerk for Gilliam court case files.